Netskope

United Kingdom Privacy Commitment

The following is a brief summary of how Netskope complies with applicable data privacy laws in the UK, including UK GDPR.

UK General Data Protection Regulation (UK GDPR) Data Protection Act 2018 The Data Protection, Privacy, and Electronic Communications (Amendments etc.) (EU Exit) Regulations 2019 Supervisory Authority Our Commitment to Data Protection Key Definitions Your Rights Under UK Data Protection Laws Our Responsibilities Our Compliance Measures

UK General Data Protection Regulation (UK GDPR)

The UK GDPR serves as the United Kingdom’s data protection framework. Derived from the EU GDPR, it has been adapted to align with UK laws and operates in conjunction with the Data Protection Act 2018. This regulation oversees how organizations process personal data, granting individuals rights such as accessing, rectifying, and erasing their data.

Data Protection Act 2018

The Data Protection Act 2018 complements the UK GDPR by introducing additional provisions for specific sectors, such as law enforcement and healthcare. It establishes individuals’ rights over their data, including access, correction, and erasure, and outlines when personal data can be processed without consent.

The Data Protection, Privacy, and Electronic Communications (Amendments etc.) (EU Exit) Regulations 2019

The Data Protection, Privacy, and Electronic Communications (Amendments etc.) (EU Exit) Regulations 2019 were introduced to adapt UK laws after Brexit. These amendments ensure the continuity of data protection rules, particularly for electronic communications, while maintaining the free flow of data between the UK and the EU.

By adhering to these regulations, we ensure the protection of personal data and comply with both legal and ethical standards, building trust with our stakeholders.

Supervisory Authority

The UK’s data protection authority is the Information Commissioner’s Office (ICO). The ICO provides oversight, guidance, and support for both individuals and organizations.

Our Commitment to Data Protection

At Netskope, safeguarding personal data and ensuring compliance with privacy laws are our top priorities. Below, we explain our approach to data protection as it relates to UK privacy laws, your rights as an individual, and our responsibilities as a business.

Key Definitions

Personal Data: Any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
Processing Activities: Any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

Your Rights Under UK Data Protection Laws

Under UK data protection laws, individuals have several rights regarding their personal data, including:

Right to Access: Obtain a copy of the personal data we hold about you.
Right to Rectification: Request corrections to inaccurate or incomplete data.
Right to Erasure: Have your personal data deleted in certain circumstances (“right to be forgotten”).
Right to Restriction: Limit the processing of your data under specific conditions.
Right to Data Portability: Receive your data in a structured, commonly used, and machine-readable format.
Right to Object: Object to processing based on legitimate interests, direct marketing, or profiling.
Rights Related to Automated Decision-Making: Challenge decisions made solely by automated means, including profiling.
Right to Withdraw Consent: If you have consented to data processing, you may withdraw it at any time.

To exercise these rights, please visit our Exercise Your Rights Section.

Our Responsibilities

As a data processor, Netskope processes personal data on behalf of our customers and in accordance with their instructions. Our key responsibilities as a processor include:

We process personal data on behalf of our customers under clear contractual agreements, ensuring that all processing is conducted lawfully, fairly, and transparently.
We implement robust technical and organizational measures to safeguard personal data against unauthorized access, alteration, or loss.
We provide reasonable assistance to customers to help them meet their compliance needs. This may include working with customers to respond to third-party requests, providing information to demonstrate our security and privacy compliance measures, and helping customers complete risk assessments.

As a data controller, Netskope manages the processing of personal data related to employees, marketing activities, training courses, website users, and more. In this capacity, we ensure that:

Data processing is done for legitimate and transparent purposes.
Transparency is maintained by informing individuals about data usage and ensuring their rights to access, correction, and erasure.
Appropriate measures protect personal data from unauthorized access or loss.
Staff receive ongoing training, and internal policies are reviewed to ensure compliance with privacy laws, including UK GDPR, fostering a culture of data protection.
Procedures are in place to promptly report and address data breaches, including notifications to supervisory authority or affected data subjects when required.

Our Compliance Measures

We maintain strict data protection practices, including:

UK-based data centers: Providing service selections to enable customers to restrict data location within the bounds of UK.
Data Protection Policies: Establishing clear and comprehensive internal policies consistent with UK privacy laws.
Employee Training: Annual training for all employees on data protection responsibilities.
Data Audits: Netskope undergoes annual SSAE-18 SOC 2 Type II attestation through an independent, third-party auditor.
Security Measures: Technical and organizational measures such as utilizing encryption, securing storage, and having strict access controls are implemented to ensure an appropriate level of security, taking into account the nature, scope, context, purpose of the processing, and the risks for the rights and freedoms of natural persons.
Third-Party Assurance: All partners and vendors undergo security reviews involving a risk assessment and vetting procedure to ensure our partners and vendors meet our high standards.
Breach Management: Privacy and Security Incident Response Plan is well documented, implemented, and regularly reviewed and tested.
UK-based Data Protection Representative: Our Data Protection Representative, located in the UK, handles data protection inquiries, ensures compliance with UK privacy laws.

This page provides a high-level overview of our data protection practices under the UK’s data protection laws. We’re committed to protecting your data and ensuring transparency every step of the way.

If you have questions or concerns about how we handle your data, please contact our Data Protection Officer (DPO), who also serves as our UK Data Protection Representative at [email protected].

For more detailed information, please refer to our Privacy Policy or reach out to us directly.